Practicum in AFNR & Career Prep Kit | Work-Based Learning & Training Plans

📦 Instant digital download • DOCX, PDF + XLSX files • Licensed for classroom/personal use, not for resale

If you have ever been handed a Practicum or Career Prep roster with nothing but a folder of old forms, you know this is not just another class. You are running a small placement office: finding training sites, writing training plans, visiting job sites, chasing sponsor evaluations, and keeping a paper trail that has to hold up in a state attendance audit.

The Practicum & Career Prep Teacher-Coordinator Kit turns that job into a system. It includes 72 pages of editable, teacher-ready forms and guides plus an automated Excel / Google Sheets Compliance Tracker, built by a former Ag teacher and current Texas CTE director.

It covers Practicum in Agriculture, Food, and Natural Resources, Career Preparation for Programs of Study, and Career Preparation General. Every page is tagged PRACTICUM, CAREER PREP, or BOTH, so you always know which rules apply.

What makes this different?

• Built for both courses. A side-by-side comparison, placement decision guide, and course-specific syllabi make sense of the differences, including class time: the equivalent of one period a week for Practicum and one period every day for Career Prep.
• Wrapped around TEA's own training plan. A field-by-field guide to TEA's Paid/Unpaid Training Plan, plus four completed samples: a vet clinic, a county extension office, an equipment dealership, and a grocery store.
• Compliance built in. A cheat sheet, year-at-a-glance timeline, six-visit game plan, and Audit-Proof Habits page keep training plans, site visits, and evaluations on schedule.
• A tracker that does the math. Enter employment dates and the workbook calculates training plan due dates, flags missing visits and evaluations, checks weekly hours, runs a 15-school-day clock for unplaced students, and builds a dashboard you can hand your CTE director.
• Works with your records system. Paper, a district platform like Eduthings, or AET for SAE records, with guidance for each so nothing gets entered twice.
• Ag-specific throughout. Placement ideas by AFNR pathway, labor rules for farm and non-farm jobs, SAE and FFA connections, and a lab-based option for the school farm, greenhouse, or shop.

What's included

• Section 1, Start Here (10 pages): course comparison, placement guide, compliance cheat sheet, timeline, roles, labor rules, audit-proof habits, key terms.
• Section 2, Enrollment & Placement (10 pages): recruiting checklist, enrollment form, parent letter, interest survey, placement ideas, approval checklist, expectations agreement, job search log, change of placement record.
• Section 3, Training Sites & Sponsors (10 pages): site criteria, recruitment letter, employer FAQ, site profile, sponsor orientation handout, affiliation agreement template, site directory, appreciation plan, certificate.
• Section 4, Training Plans (10 pages): at-a-glance rules, field-by-field guide to TEA's form, TEKS table guide, meeting agenda, four completed samples, lab placement job description.
• Section 5, Site Visits & Evaluations (11 pages): visit plan, visit record, route and mileage log, 100-point sponsor evaluation, student self-evaluation, performance conference record, grading guide, review tracker, daily sign-out log.
• Section 6, Student Records (9 pages): records system crosswalk, platform export rules, weekly timesheet, unpaid and lab hours log, hours and wages summary, portfolio checklist, student folder checklist, end-of-year close-out.
• Section 7, Course Documents (7 pages): syllabus checklist, scheduling guide, grading options, and a one-page syllabus for each course.
• Compliance Tracker (Excel / Google Sheets): Start Here, Dashboard, Settings, Roster, Visits & Evals, Hours, and Unplaced Clock tabs.

Formats

Editable Word (.docx) files for every section, a print-ready PDF of the full kit, and an Excel (.xlsx) tracker that also opens in Google Sheets.

TEKS alignment

Practicum in AFNR (§127.86), Extended Practicum in AFNR (§127.87), Career Preparation General (§127.20), Career Preparation for Programs of Study (§127.21), and Extended Career Preparation (§127.22). Built around TEA's posted work-based learning guidance and the Student Attendance Accounting Handbook. Rules change, so the kit shows you how to check them every August.

Part of the Program Management Mega Bundle

Pairs with the Ag Teacher Program Operations Toolkit, FFA Job Interview Practice Workbook, and Agricultural Mechanics Project Planner & Build Portfolio.

Not affiliated with or endorsed by the Texas Education Agency or the National FFA Organization. Guidance, not legal advice.

Disclaimer

This resource is an independent classroom resource and is not affiliated with, endorsed by, or sponsored by the National FFA Organization. "FFA" is used only to describe the agricultural education programs this resource supports. No official FFA emblems are used.