TradeCraft Show Solutions


Fully Managed Online Auction Add-Ons for County Livestock Shows

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No software to manage. No Paper Add-Ons. No spreadsheets to clean up. More Money For Your Students.

What This Service Does

TradeCraft provides a fully managed online add-on website tied directly to your official sale order. Buyers can add on to specific lots online, and all add-on activity is automatically consolidated into show-ready reports for student recognition and county accounting.

Counties do not manage software, spreadsheets, or reconciliation.

TradeCraft handles setup, monitoring, online payment collection, payment reminders, and reporting from start to finish.

Buyers can contribute in the way that works for them:

  • Pay immediately by card or ACH (where enabled)
  • Request an invoice
  • Mail a check

All transactions and records are structured to keep show funds and TradeCraft funds separated, secure, and auditable.

Outcomes

This service is designed to:

  • Eliminate manual add-on spreadsheets and re-keying
  • Reduce post-sale reconciliation time
  • Increase add-on participation by enabling giving beyond sale day
  • Improve student thank-you letter compliance with clean donor exports
  • Produce accounting-ready exports for county and show reporting
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How It Works
  1. We import your official sale order. Lots, exhibitors, and buyer-facing details are loaded directly from your finalized sale data.
  2. We publish your branded add-on site. Your custom site is organized by lot and exhibitor for easy buyer navigation.
  3. Buyers add on online. Supporters can add donations to specific lots with flexible payment options, including: Pay now (online) and Invoice / check payment
  4. TradeCraft manages payment reminders. Automated reminder emails are sent to unpaid buyers on the schedule your show selects.
  5. At sale close, you receive consolidated reporting. We deliver complete, accounting-ready outputs, including: Student recognition lists, Chapter and exhibitor summaries, Invoice generator, Pay-to / allocation generator, Donor exports, Clean reports for bookkeeping and records

Security and Fund Seperation

Secure, Separated Funds by Design

TradeCraft’s platform is built to protect your organization and your donors.

  • Show funds are routed directly to the show’s designated account (no commingling).
  • TradeCraft service fees are invoiced separately (transparent and clean for bookkeeping).
  • Clear audit trail: every submission is timestamped and traceable by lot, donor, and payment status.
  • Supports internal controls: pay-now transactions, invoice requests, and checks are tracked under one reporting system.

What You Get
  • Fully Managed Branded Online Add-On Platform
  • Invoice and Pay to Generator
  • Chapter Summary
  • Add-On Summary by Lot (total add-ons per student/lot)
  • Donor Detail Export (names, businesses, contact info, amounts, method)
  • Buyer Recognition Sheet
  • Payment Status Report (paid / invoice requested / check pending)
  • Thank-You Letter List (ready for student distribution)
  • Accounting Export (county-ready format for reconciliation)

Optional Enhancements
  • Lot Photos
  • QR codes for sale-day signage (drives mobile add-ons)
  • Automated donor receipt email (non-tax language unless your show wants it)

Why Shows Choose TradeCraft
  • Eliminates manual add-on spreadsheets
  • Reduces post-sale reconciliation time
  • Improves thank-you letter compliance
  • Produces accounting-ready reports
  • Lowers buyer friction for online add-ons
  • Allows for longer add-on period than day of show (more money for you kids)
Visit TradeCraft Auctions to See it in Action

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Frequently asked questions
Does TradeCraft replace our live auction?

No. TradeCraft does not replace your live auction. It supports the online add-on portion only, working alongside your existing sale format.
Who is TradeCraft best suited for?

TradeCraft is ideal for BOTH LOCAL AND COUNTY livestock shows that want to increase add-on participation while reducing administrative workload and improving post-sale accuracy.
What does the county or show still control?

The county or show retains full control over:

  • Sale order and lot structure
  • Add-on policies and deadlines
  • Payment methods and fund handling
  • Final reconciliation and payouts

TradeCraft manages the online platform and reporting only.
When can buyers add on?

Buyers can add on as soon as the online add-on site opens and, if enabled by the show, for a set period, set by the livestock show, after sale day.
Do buyers pay through TradeCraft?

Buyers complete payment at checkout, but payments are not processed or held by TradeCraft.

All payments are routed directly to the show or sale using the show’s designated payment methods. TradeCraft provides and manages the online add-on checkout experience and reporting, but TradeCraft is not the payee and does not handle buyer funds.
What does the county have to manage?

Very little. The county provides the official sale order (CSV). TradeCraft handles website setup, data collection, reporting, and exports.
Can buyers add on to multiple lots?

Yes. Buyers check in once and can add on to as many lots as they choose.
Are anonymous add-ons supported?

Yes. Buyers may remain anonymous for public recognition while required records are still captured.
Will I receive a receipt or confirmation?

Yes. Buyers receive a confirmation of their add-on submission. Payment confirmations or invoices are handled according to the show’s payment method.
How long does setup take?

Once the official sale order, and proper labeled photos (optional), are provided, most add-on sites are launched by the end of the day and managed fully by TradeCraft.
Is TradeCraft willing to become an approved vendor?

Yes. TradeCraft will work with districts and organizations to meet vendor approval requirements.